When I want to use the outlook I can't send an email on behalf of the service account. It must be a user who logged in. What do I need to set up so the action is configured with the settings to send an email with a configuration transparent to the user and the email is sent on behalf of a service account? If you use the IMAP protocol to fetch email from other accounts, it creates a separate email inbox (and set of folders) in Outlook – you still have a single program (Outlook) to look at email, but you have multiple inboxes to look through. This may not be a problem if you want this – great for junk email accounts that you don’t want to.
How-To Geek Forums / Microsoft Office
I’ve always gotten my e-mail from Gmail through POP. As I’d like to be able to sync across two computers, IMAP sounds great. However, I’m getting mail from several different Gmail accounts and Outlook (2007) insists on putting mail for each account in its own .PST file. I previously had it all coming into one PST (Outlook.pst) and then used rules to get them sorted into individual folders and sub folders, I’d like to be able to do that again. Can you do that or do they have to go to their own PST file?
The other thing I’m having trouble with using IMAP is still related to the folders issues, but that when a new message comes in – even when it moves it to a sub folder in the IMAP account specific PST folders, it doesn’t open the folder tree to let me know which folder has new messages. Is there a setting for this?
The first issue, though not ideal, is not a deal breaker, I can work across different open PST folders, however, the second one is. I can’t work without knowing when and where a new message has come in.
Thanks,
Ken
Ken,
Just went through this excersise in Outlook 2010.
There is a way to have mulitple E-mail accounts in (1) pst data file with (1) Profile.
There is a small checkmark box for (same data file) that must be checked each time you add an account.
Very, very easy to overlook in 2010 and probably 2007 also therefore you can end up with muliple PST files which have to destroyed and ........
Here is help for for 2007 because I never ran that version.
Went directly from 2003 to 2010 so setup was trial an error but can be done !!
Went directly from 2003 to 2010 so setup was trial an error but can be done !!
http://office.microsoft.com/en-gb/outlook/CH100622151033.aspx
Regards,
Rick P.
Rick P.
First, thanks! Sorry, but I can't find a topic on that page containing the instructions. Which one is it in?
Ken
KenLV,
Actually when I was setting up Outlook 2010, I hit the help button on the screens which also includes on-line help topics found besides the internal help.
Was having the same problem as you because Outlook by default kept wanting to make a different PST file for each different E-mail account I tried to setup.
Most folks forget that MS Help in all Windows editions and their software is pretty good. :)
With that being said, I don't know what help screens you will get and see because I was setting up 5 pop accounts which I wanted combined into one pst and profile.
Regards,
Rick P.
Rick P.
Don't suppose you remember how you did it in 2010? Or have the link to THAT online help?
Thanks,
Ken
KenLV,
This is an Outlook 2010 help page WITHOUT the pictures and links so it will mean nothing and be confusing.
The Outlook help pages ALL have pictures and links upon links to explain the instructions as per example below.
I typed in [ New Account ] in the 2010 Outlook Help Search Box.
Below is what came out with pictures plus embed links.
BUT will mean nothing to you WITHOUT the pictures and live internal links which won't post.
EXAMPLE OF HELP IN OUTLOOK 2010 WITHOUT PICTURES BELOW
Add an e-mail account by using advanced settings
Show AllHide All
The Auto Account Setup feature automatically starts and helps you configure account settings for your e-mail accounts when you start Microsoft Outlook 2010 for the first time. If your e-mail account cannot be automatically configured, you must enter the required additional information manually, including advanced settings such as incoming and outgoing mail server names, server port numbers, and server authentication methods.
EXAMPLE OF HELP IN OUTLOOK 2010 WITHOUT PICTURES BELOW
Add an e-mail account by using advanced settings
Show AllHide All
The Auto Account Setup feature automatically starts and helps you configure account settings for your e-mail accounts when you start Microsoft Outlook 2010 for the first time. If your e-mail account cannot be automatically configured, you must enter the required additional information manually, including advanced settings such as incoming and outgoing mail server names, server port numbers, and server authentication methods.
The manual setup of an e-mail account is a two-step process. After you add an e-mail account, you then manually configure advanced settings.
Note Because there are many different account configurations, this article provides general guidance for manually configuring e-mail accounts. It is recommended that you try the Auto Account Setup before manually configuring an e-mail account. Contact your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) or e-mail administrator for questions regarding your account.
What do you want to do?
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Step 1: Manually add an e-mail account
Add to the running profile
Add to an existing profile
Add to a new profile
Step 2: Manually configure the e-mail account
POP3 or IMAP account
Microsoft Exchange Server account
Add to the running profile
Add to an existing profile
Add to a new profile
Step 2: Manually configure the e-mail account
POP3 or IMAP account
Microsoft Exchange Server account
--------------------------------------------------------------------------------
Step 1: Manually add an e-mail account
There are three ways to manually add your e-mail account. Most people have only one profile and should use the Add to the running profile section.
Step 1: Manually add an e-mail account
There are three ways to manually add your e-mail account. Most people have only one profile and should use the Add to the running profile section.
Note Manual configuration of Microsoft Exchange accounts cannot be done while Outlook is running. Use the steps in the Add to an existing profile or Add to a new profile sections.
Add to the running profile
1.Click the File tab.
2.Under Account Information, click Add Account.
3.Click Manually configure server settings or additional server types, and then click Next.
The Choose Service dialog box appears.
4.Proceed to one of the following sections of this article:
Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Add to an existing profile
1.Close Outlook.
2.In Control Panel, click or double-click Mail.
Where is Mail in Control Panel?
Mail appears in different Control Panel locations depending upon the version of the Microsoft Windows operating system, Control Panel view selected, and whether a 32- or 64-bit operating system or version of Outlook 2010 is installed.
The easiest way to locate Mail is to open Control Panel in Windows, and then in the Search box at the top of the window, type Mail. In Control Panel for Windows XP, type Mail in the Address box.
Note The Mail icon appears after Outlook starts for the first time.
1.Click the File tab.
2.Under Account Information, click Add Account.
3.Click Manually configure server settings or additional server types, and then click Next.
The Choose Service dialog box appears.
4.Proceed to one of the following sections of this article:
Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Add to an existing profile
1.Close Outlook.
2.In Control Panel, click or double-click Mail.
Where is Mail in Control Panel?
Mail appears in different Control Panel locations depending upon the version of the Microsoft Windows operating system, Control Panel view selected, and whether a 32- or 64-bit operating system or version of Outlook 2010 is installed.
The easiest way to locate Mail is to open Control Panel in Windows, and then in the Search box at the top of the window, type Mail. In Control Panel for Windows XP, type Mail in the Address box.
Note The Mail icon appears after Outlook starts for the first time.
The title bar of the Mail Setup dialog box contains the name of the current profile. To select a different existing profile, click Show Profiles, select the profile name, and then click Properties.
3.Click E-mail Accounts.
4.Proceed to one of the following sections of this article:Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Add to a new profile
1.Close Outlook.
2.In Control Panel, click or double-click the Mail module.
Where is Mail in Control Panel?
Mail appears in different Control Panel locations depending upon the version of the Microsoft Windows operating system, Control Panel view selected, and whether a 32- or 64-bit operating system or version of Outlook 2010 is installed.
4.Proceed to one of the following sections of this article:Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Add to a new profile
1.Close Outlook.
2.In Control Panel, click or double-click the Mail module.
Where is Mail in Control Panel?
Mail appears in different Control Panel locations depending upon the version of the Microsoft Windows operating system, Control Panel view selected, and whether a 32- or 64-bit operating system or version of Outlook 2010 is installed.
The easiest way to locate Mail is to open Control Panel in Windows, and then in the Search box at the top of the window, type Mail. In Control Panel for Windows XP, type Mail in the Address box.
Note The Mail icon appears after Outlook starts for the first time.
Note The Mail icon appears after Outlook starts for the first time.
--------------------------------------------------------------------------------
3.Under Profiles, click Show Profiles.
4.Click Add.
5.In the New Profile dialog box, type a name for the profile, and then click OK.
This is the name that you see when you start Outlook if you configure Outlook to prompt you for which profile to use.
6.Click E-mail Accounts.
7.Proceed to one of the following sections of this article:
Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Top of Page
4.Click Add.
5.In the New Profile dialog box, type a name for the profile, and then click OK.
This is the name that you see when you start Outlook if you configure Outlook to prompt you for which profile to use.
6.Click E-mail Accounts.
7.Proceed to one of the following sections of this article:
Manually configure a POP3 or IMAP account
Manually configure a Microsoft Exchange account
Top of Page
Step 2: Manually configure the e-mail account
POP3 or IMAP account
A POP3 account is the most common type of e-mail account.
POP3 or IMAP account
A POP3 account is the most common type of e-mail account.
An IMAP account is an enhanced type of e-mail account that provides multiple mail folders on a mail server. Both Google GMail and AOL accounts can be used in Outlook 2010 as an IMAP account.
If you are not sure what type of account that you use, contact your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) or e-mail administrator.
1.Click Internet E-mail, and then click Next.
2.Under User Information, do the following:
1.In the Your Name box, type your name the way that you want it to appear to other people.
2.In the E-mail Address box, type the complete e-mail address assigned by your mail administrator or ISP. Make sure to include the user name, the @ symbol, and the domain name, for example, [email protected].
3.In the Password and Retype Password boxes, type the password that was either assigned to you or that you created.
Tip Your password might be case sensitive. Make sure that the CAPS LOCK key is not on when entering your password.
2.Under User Information, do the following:
1.In the Your Name box, type your name the way that you want it to appear to other people.
2.In the E-mail Address box, type the complete e-mail address assigned by your mail administrator or ISP. Make sure to include the user name, the @ symbol, and the domain name, for example, [email protected].
3.In the Password and Retype Password boxes, type the password that was either assigned to you or that you created.
Tip Your password might be case sensitive. Make sure that the CAPS LOCK key is not on when entering your password.
3.Under Server Information, do the following:
1.In the Account Type list box, choose POP3 or IMAP.
2.In the Incoming mail server box, type the full name of the server provided by your ISP or mail administrator. Often this is mail followed by your domain name, for example, mail.contoso.com.
3.In the Outgoing mail server (SMTP) box, type the full name of the server provided by your ISP or mail administrator. Often this is mail followed by your domain name, for example, mail.contoso.com.
4.Under Logon Information, do the following:
1.In the User Name box, type the user name provided by your ISP or mail administrator. This might be the part of your e-mail address before the @ symbol, such as pat, or it might be your complete e-mail address, such as [email protected].
2.In the Password box, type the password provided by your ISP or mail administrator, or one that you created.
3.Select the Remember password check box.
Note You have the option to save your password by typing it in the Password box and selecting the Remember password check box. If you choose this option, you do not have to type your password each time you access the account. However, this also makes the account vulnerable to anyone who has access to your computer.
1.In the Account Type list box, choose POP3 or IMAP.
2.In the Incoming mail server box, type the full name of the server provided by your ISP or mail administrator. Often this is mail followed by your domain name, for example, mail.contoso.com.
3.In the Outgoing mail server (SMTP) box, type the full name of the server provided by your ISP or mail administrator. Often this is mail followed by your domain name, for example, mail.contoso.com.
4.Under Logon Information, do the following:
1.In the User Name box, type the user name provided by your ISP or mail administrator. This might be the part of your e-mail address before the @ symbol, such as pat, or it might be your complete e-mail address, such as [email protected].
2.In the Password box, type the password provided by your ISP or mail administrator, or one that you created.
3.Select the Remember password check box.
Note You have the option to save your password by typing it in the Password box and selecting the Remember password check box. If you choose this option, you do not have to type your password each time you access the account. However, this also makes the account vulnerable to anyone who has access to your computer.
Learn more about password best practices
Use strong passwords that include and mix a minimum of eight uppercase and lowercase letters, numbers, and symbols such as Y6dh!et5. A longer and complex password helps improve password protection.
Important It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Any password that you write down should be kept in a secure location, away from the information that it helps protect.
Use strong passwords that include and mix a minimum of eight uppercase and lowercase letters, numbers, and symbols such as Y6dh!et5. A longer and complex password helps improve password protection.
Important It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Any password that you write down should be kept in a secure location, away from the information that it helps protect.
5.Optionally, you can name your e-mail account as it appears in Outlook. This is useful if you are using more than one e-mail account. Click More Settings. On the General tab, under Mail Account, type a name that will help you identify the account, for example, My Home Mail.
6.Your e-mail account might require one or more of the following additional settings. Contact your ISP if you have questions about which settings to use for your e-mail account.
SMTP authentication Click More Settings. On the Outgoing tab, select the My outgoing server (SMTP) requires authentication check box, if required by your account.
POP3 encryption For POP3 accounts, click More Settings. On the Advanced tab, under Server Port Numbers, under Incoming server (POP3), select the The server requires an encrypted connection (SSL) check box, if your ISP instructs you to use this setting.
IMAP encryption For IMAP accounts, click More Settings. On the Advanced tab, under Server Port Numbers, under Incoming server (IMAP), for the Use the following type of encrypted connection option, click None, SSL, TLS or Auto, if your ISP instructs you to use one of these settings.
SMTP encryption Click More Settings. On the Advanced tab, under Server Port Numbers, under Outgoing server (SMTP), for the Use the following type of encrypted connection option, click None, SSL, TLS or Auto, if your ISP instructs you to use one of these settings.
7.Click Next.
By default, the Test Account Settings by clicking the Next button check box is selected. This option verifies that your account is working. If there is missing or incorrect information, such as your password, you are prompted to supply it or correct it. Make sure that your computer is connected to the Internet
8.Click Finish.
Top of Page
6.Your e-mail account might require one or more of the following additional settings. Contact your ISP if you have questions about which settings to use for your e-mail account.
SMTP authentication Click More Settings. On the Outgoing tab, select the My outgoing server (SMTP) requires authentication check box, if required by your account.
POP3 encryption For POP3 accounts, click More Settings. On the Advanced tab, under Server Port Numbers, under Incoming server (POP3), select the The server requires an encrypted connection (SSL) check box, if your ISP instructs you to use this setting.
IMAP encryption For IMAP accounts, click More Settings. On the Advanced tab, under Server Port Numbers, under Incoming server (IMAP), for the Use the following type of encrypted connection option, click None, SSL, TLS or Auto, if your ISP instructs you to use one of these settings.
SMTP encryption Click More Settings. On the Advanced tab, under Server Port Numbers, under Outgoing server (SMTP), for the Use the following type of encrypted connection option, click None, SSL, TLS or Auto, if your ISP instructs you to use one of these settings.
7.Click Next.
By default, the Test Account Settings by clicking the Next button check box is selected. This option verifies that your account is working. If there is missing or incorrect information, such as your password, you are prompted to supply it or correct it. Make sure that your computer is connected to the Internet
8.Click Finish.
Top of Page
Sorry I can't be helpful But your Outlook has the SAME help screens in it; just try a search. :)
Regards,
Rick P.
Rick P.
First, I appreciate your efforts, but I still don’t see anything about getting all of it into one PST. If I’m missing that section, PLEASE repost that section ONLY (no pictures are needed). Also, you said this came from an ONLINE help section? Do you have the links to it? I’ve searched and searched to no avail.
Thanks,
Ken
KenLV,
This may be better.
It is a link to MS Outllook Help.
http://office.microsoft.com/en-us/outlook/HA012316341033.aspx#5
http://office.microsoft.com/en-us/outlook/HA012304751033.aspx?pid=CH100622151033
Regards,
Rick P.
Rick P.
ADDED: For Everyone
http://www.howto-outlook.com/howto (HowTos)
http://www.howto-outlook.com/ (Utility Download)
http://www.howto-outlook.com/ (Utility Download)
Regards,
Rick P.
Rick P.
The second link is to the general help section, and believe me, I’ve searched and searched MS help on this before even asking the question here - nothing. The first link you sent was on how to add an IMAP (or POP) account. I already know how to and have done that. The problem is that I want to configure the IMAP accounts so that they all come into the SAME PST file. As I said in my original posts, I’ve always had multiple POP accounts in one PST file, but can’t figure out how to configure it for IMAP. IMAP seems to insist on a separate PST file for each account
I promise, I am not trying to be difficult here, but I’ve read and reread all you’ve sent and see nothing about this at all. Is ANYONE else seeing what I’m missing? If so, PLEASE point it out to me so I can stop feeling like an idiot. Thanks.
Ken
KenLV,
I'll 'Eat Crow' on this one and defer to Brian Tillman [MVP-Outlook].
http://help.wugnet.com/office/Outlook-2007-IMAP-accounts-inbox-ftopict1063226.html
Am Deeply Sorry for giving you and others a Wrong Answer. :( :(
Kindest Regards,
Rick P.
Rick P.
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